Job Description

At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision to be a world leading ambulance service to life.  

We are seeking an experienced and proactive Coordinator to join our dedicated Recruitment & Selection team for this 8-month fixed term opportunity. You will have a passion for coordinating, organising, and supporting the team with a variety of recruitment-based operational activities within the People & Culture division.  WFH/Hybrid options are available however the applicant will be required to work from our Doncaster office a minimum of 2 days per week (our all-team day is Thursday). 

About the role 

Reporting to the Senior Advisor Recruitment & Selection, the focus of the role is to coordinate and provide advice relating to recruitment and selection processes in consultation with relevant department/regional stakeholders.  Responsibilities of this position include, but are not limited to:  

• Support various recruitment and selection processes from commencement to conclusion, ensuring an open and transparent process is followed
• Effective coordination of the recruitment and selection process including preparation of documentation and files, posting advertisements, shortlisting, reviewing applications where appropriate, arranging interviews, participating on panels and at assessment centres, conducting reference checks and maintaining relevant job files on AV systems & networks
• Effective and timely inbox management and distribution of documents and correspondence to candidates
• Contribute and support ongoing improvements to recruitment and selection processes, candidate management practice and customer service  

About you 

The ideal candidate will have previous experience in recruitment with an eye for detail, exemplary organisational skills, and a passion for learning and continuous improvement.  To be considered for this position you will possess: 

• Completion of a degree or relevant industry certification (Human Resources, Business, or related discipline desirable) with subsequent relevant experience or an equivalent combination of training and relevant experience
• Experience in supporting all aspects of end-to-end recruitment including job specifications, job vacancies, candidate management, etc. preferably in a large, complex, or public sector organisation
• Experience providing administrative support and coordination in a team environment
• Coordination experience with agency recruitment principles and processes (desirable)
• Excellent interpersonal communication skills to manage internal and external stakeholders
• Proficiency with Microsoft applications including Word, Excel, Outlook and using e-recruitment systems 

Working at Ambulance Victoria

As a valued member of AV, you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking. 

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.  If you are ready to be an integral part in bringing our values of Care, Accountability, Respect and Excellence to life at AV, we want to hear from you! 

Important information

By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role. 

Successful applicants will need to be willing to complete pre-employment screening including references, misconduct, and Police Checks. 

This position is classified AV3 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021. The position description can be found on the AV Careers website https://careers.ambulance.vic.gov.au. 

How to apply

Your application is an integral part of the selection process and should include: 

• Cover letter outlining your interest in the position and what impact your skills and experience will have in this role
• Current resume 

Applications must be submitted by 11.59pm AEST on Sunday 17 August 2025. Applications must be submitted via the Internal AV Careers page https://careers.ambulance.vic.gov.au to be considered. Emailed applications will not be accepted.  

For further information, please refer to ‘Applying for a position with Ambulance Victoria‘. For any further queries please contact recruitment@ambulance.vic.gov.au

At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people. In the event you require a reasonable adjustment to support your application for this role, please contact us at recruitment@ambulance.vic.gov.au and a member of our Recruitment & Selection team will be in touch.